Salary: Granby is located in the Rocky Mountains of Colorado and welcomes locals and visitors alike to its spectacular mountain scenery, recreation opportunities, and growing commercial, educational, medical, and service industries. Town of Granby is looking for a

DEPUTY TOWN CLERK

. Salary starts at $57,000, accompanied by a rich benefit package including such amenities as health and dental insurance, 401K investments, paid time off, and access to skiing and golf passes. This dynamic role is a critical piece to the success of Granby and will be responsible for for developing, managing, maintaining the Towns records management program. This person will also oversee licensing for the Town and will work with the Town Clerk to support Town Boards and Elections. The Deputy Town Clerk will also lead the effort to oversee the content and structure of the Town of Granby website, ensuring readability and ADA compliance.

Deputy Clerk

This position performs the duties of the Town Clerk in his/her absence and works with the Town Clerk on a daily basis.

ESSENTIAL DUTIES AND RESPONSIBLITIES

RECORDS CLERK

As directed by Town Clerk, the Deputy Clerk develops, manages and maintains the Towns records management program including the documentation and destruction of authorized files by the Adopted Records Retention Schedule.

• Maintains compliance with State of Colorado Retention Model.

• Conducts trainings for Town employees regarding records for their specific departments.

• Oversees input and organization of the Clerk Records in the Laserfiche Document Management System and Laserfiche Cloud.

• Creates new files for incoming documents and conducts searches for existing files.

• Compiles, maintains, and researches Town records and works with Town Clerk to manages open records requests and files.

• Maintains all permanent records including ordinances, resolutions, and agreements.

• To the extent that we monitor appropriate access to documents, Deputy Clerk will maintain keys and key list for all Town Hall offices.

LICENSING

Consistent with Town Clerk direction and Colorado Statute, administers liquor licensing for the Town and processes Retail Business License applications and renewals.

• Communicates to applicants all requirements for securing new or renewing current licenses.

• Accepts license submittal applications and fees and inspects license premises before issuance of completed license to applicant.

• Prepares and submits for public notice posting of liquor hearing information as required on requestors property.

• Processes application to include background checks by proper law enforcement authorities, obtaining authorizing signatures from Town officials, and forwarding to State for processing as appropriate.

Deputy Clerk also administers the Special Events Liquor Permits and forwards to the Board of Trustees information if an event is to be held on Town property. Peddler, Film, Animal, and Mobile Food Truck licensing is also managed by Deputy Clerk who reviews the application, and when appropriate, issues the permits.

TOWN BOARDS

Assists the Town Clerk with various functions for the Town Boards as back up.

WEBSITE and PUBLICATIONS

Manages the Town of Granby website structure and content to insure readability and ADA compliance. Understands and complies with on\-line retention standards and communicates this information to other departments. Works with Town Staff to ensure information is accurate, complete, and easy to locate. Assists Town Clerk with publishing ordinance and legal notices appropriately per Colorado State Statutes.

ELECTIONS

Assists the Town Clerk with all election related activities as needed.

OTHER DUTIES

This role, on a limited basis, may act as Town Hall Administrative Assistant. Town Clerk may also add other primary and secondary duties as needed by the Town and the Town Clerks office.

REQUIRED KNOWLEDGE AND ABILITIES

• Ability to use Microsoft Office Suite with intermediate\-level skills with word processing, spreadsheets, website builder, and database software and management.

• Records Management practices and knowledge of Laserfiche software.

• Extensive knowledge of the English language to include proper grammar, punctuation, and spelling in both oral and written communication.

• Exhibits analytical and organizational skills necessary to develop, implement, and maintain effective record keeping systems, procedures, and policies.

• Ability to protect highly confidential information and avoid inappropriate release.

• Ability to defuse volatile situations and citizens.

• Ability to work with minimal supervision and in cooperation with a team.

EDUCATION, TRAINING, AND EXPERIENCE

• Notary Public Certification is required.

• Possession of/or ability to obtain a valid Colorado drivers license.

• Any combination of education and experience equivalent to an Associates Degree or Records Management Degree.

• Willingness to take courses relating to position as required.

WORK ENVIRONMENT

• Ability to sit continuously at a computer terminal or receptionist station for periods of two hours or more.

• Ability to operate standard office equipment

• Ability to reach into file drawers in standard four\-drawer filing cabinets.

• Ability to communicate effectively with other individuals in both person and over a telephone and using a dictation system.

Town of Granby

Job Details

Deputy Town Clerk

Job Description