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JT

Jamison Transportation Products

Job Details

Part time
On-site
USD3,200 - USD4,200/monthly

Administrative Assistant Coordinator

Centennial, CO, USA

Job Description

Administrative Assistant: Seeking proactive self\-starter. Currently Part time, could move to full time in 90days after hire!!

Responsibilities:

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
• Create and maintain project information in the project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests.
• Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, email correspondence to the field or other locations as needed and confirm receipt of correspondence.
• Coordinate invoice routing and monitor payments to subcontractors and vendors.
• Enter and maintain client and prospect data in the contact management system.
• Generate and edit contract\-based documents through contract negotiations to produce final owner contract documents. Produce owner change orders as required.
• Answer and direct phone calls or take messages for appropriate parties.
• Verify insurance certificates and follow up to ensure proper coverage is in place.
• Copy and distribute monthly pay applications.
• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
• Preparing plans and specifications for pickup/shipment.
• Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, ordering supplies, sorting and distributing correspondence and maintaining database records.

Requirements:

• High School Diploma, GED or equivalent.
• 1\-2 years of experience providing administrative support.
• Knowledge of administrative and clerical procedures such as e\-mail, spreadsheets, and managing files and records and other office procedures.
• Proficient in MS Office.
• General basic knowledge of and ability to learn project management software.
• Exceptional organizational, time, task, and resource management skills.
• Willingness to work in a small office environment.
• Team oriented fosters working collectively
### About Jamison Transportation Products: At JTP we specialize in distributing Automotive, Transportation and Military Vehicle parts \& products, services and accessories as well as providing fleet management analysis and contract management. Our major focus is Federal, State, County and City government agencies, and Transit Authorities.