Job Details
Full time
On-site
USD50,885 - USD64,431/yearly
Accounts Payable Coordinator
Whippany, NJ, US
Job Description
About Us
:
----------------- ###New Jersey’s premier HVAC\-Plumbing\-Electrical company is looking for a Full\-time
Accounts Payable Coordinator
to join our winning team.
###As a family\-owned business, we do more than serve customers. We take care of the comfort and safety of our friends, family and neighbors. We provide personalized solutions – both residential and commercial – for every heating, air conditioning and indoor air quality application. Our customers' comfort is an important responsibility, and this is a job we take seriously for over 50 years!
It's the people that make the difference
\- expand and grow with us!
Job Description:
-------------------- ###Accounts Payable Coordinator
The Accounts Payable (AP) Coordinator supports the efficient operation of the Accounting Department by performing a wide range of administrative and accounting functions. She/he is responsible for the execution of tasks for the following functions: 1\. Accounts Payable 2\. Accounts Receivable 3\. Administration ###Tasks and Responsibilities
Accounts Payable
• Perform all day\-to\-day accounting activities on a timely and accurate basis to effectively manage the company’s payables
• Set up and maintain Vendor data
• Collect and maintain insurance and W9 forms for vendors
• Process invoices according to the designated workflows within the DocuWare and ServMan applications
• Reconcile monthly vendor statements
• Communicate with vendors and internal staff to resolve invoice, purchase order and receiving ticket discrepancies
• Process payments as directed
• Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period
• Provide cost data to Project Managers each month
Accounts Receivable
• Support the CFO and Controller as needed
• Ensure all customers and jobs are set up properly and maintained within our ERP application, coordinate with Project Managers and Department Managers as necessary
• Track, Prepare and obtain vendor lien releases
• Communicate with customers regarding billing and payment inquiries
• Apply payments received to the correct job; investigate and resolve any discrepancies
• Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period
• Provide cost data to Project Managers each month
Administration
• Perform all assigned administrative tasks in an accurate and timely manner
• Monthly and Quarterly incentive calculation and processing
• Account reconciliations
• Data entry
• Complete any additional tasks as required
Qualifications
• 1\-3 years of experience in accounting and / or administration
• General accounting and administration experience in a contracting and job cost environment preferred
• Advanced proficiency with MS Excel and MS Word
• Excellent organizational and communication skills
• Ability to meet deadlines while performing tasks with completeness and accuracy
### Exceptional Benefits
:
•
Medical (3 Plan Choices)
• ####
Dental (Two choices)
• ####
Vacation
• ####
Anniversary day off (earned at 4 year anniversary)
• ####
8 Paid Holidays
• ####
401K (with generous employer match)
• ####
Uniforms
• ####
Competitive Pay
• ####